Assignment of Exhibit & Vendor Space

Exhibit and vendor space will be assigned in the order in which paid applications are received. Exhibit management will make every effort to separate like vendors (e.g., direct sales, small businesses with similar products) and will honor requests to be positioned near specific exhibitors or vendors, based on availability.

The PASAP Conference reserves the right, without recourse, to control or prohibit any exhibit or vendor table that, in its opinion, is not suitable or consistent with the character of the conference. This includes, but is not limited to, persons, items for sale or distribution, conduct, printed materials, souvenirs, and displays. The PASAP Conference also reserves the right to withdraw an exhibitor or vendor if payment is not received by the conference date.

Property, Liability & Insurance

All property of exhibitors and vendors remains under their care, custody, and control during transit, set-up, and throughout the event. Exhibitors and vendors are strongly encouraged to carry insurance covering exhibit materials against loss or damage, as well as liability insurance against injury or damage to persons or property.

Neither PASAP, the Conference Committee, nor the Penn Stater Hotel and Conference Center will assume responsibility for theft, fire, accident, vandalism, or other causes of damage to property belonging to exhibitors, vendors, their staff, or representatives. By participating, exhibitors and vendors agree to waive and release any claims except where damage or loss results directly from gross negligence or willful misconduct by PASAP or the Penn Stater Hotel and Conference Center.

Exhibitor & Vendor Representatives

Each exhibitor or vendor must designate one individual as the authorized representative responsible for managing the table and acting as the primary point of contact. Additional representatives may be named on the registration form. Name badges will be issued for all listed representatives.